Coffee King Privacy Policy

Coffee King understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website, https://coffeeking.org.uk/ (“Our Site”) and only collect and use your personal data as described in this Privacy Policy. Any personal data we collect will only be used as permitted by law.

Please read this Privacy Policy carefully and ensure that you understand it.

 

  1. Information About Us

Our Site is owned and operated by Coffee King Limited, a Limited Company   registered in England under company number 10480003

Registered address: Clifton House, Ashville Point, Sutton Weaver, Runcorn, WA7 3FW

Main trading address:  Address: Clifton House, Ashville Point, Sutton Weaver, Runcorn, WA7 3FW

 

  1. What Does This Policy Cover?

This Privacy Policy applies only to your use of Our   Site. Our   Site may contain links to other websites. Please note that we have no control over how your data is collected, or used by other websites and we  advise you to check the privacy policies of any such websites before providing any data to them.

 

  1. What Is Personal Data?

Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly  indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

 

  1. What Are Rights?

Under the Data Protection Legislation, you have the following rights, which we  will always work to uphold:

  1. The right to be informed about our  collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out  to ask any questions using the details in Part 10.
  2. The right to access the personal data we hold about you. Part 9 will tell you how to do this.
  3. The right to have your personal data rectified if any of your personal data held by us is inaccurate incomplete. Please contact us using the details in Part 10 to find out more.
  4. The right to be forgotten, i.e. the right to ask us to delete otherwise dispose of any of your personal data that we   Please contact us  using the details in Part 10 to find out more.
  5. The right to restrict (i.e. prevent) the processing of your personal data.
  6. The right to object to us using your personal data for a particular purpose
  7. The right to withdraw consent. This means that, if we are am relying on your consent as the legal basis f using your personal data, you are free to withdraw that consent at any time.
  8. The right to data portability. This means that, if you have provided personal data to us directly, we are I am using it with your consent  for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service  business in many cases.
  9. Rights relating to automated decision-making and profiling. We do not use your personal data in this way.

For more information about our   use of your personal data  exercising your rights as outlined above, please contact us using the details provided in Part 10.

It is important that your personal data is kept accurate and up-to-date. If any of the personal data we  hold about you changes, please keep us  informed as long as we  have that data.

Further information about your rights can also be obtained from the Information Commissioner’s Office  your local Citizens Advice Bureau.

If you have any cause f complaint about our   use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We  would welcome the opportunity to resolve your concerns ourselves  self, however, so please contact us first, using the details in Part 10.

 

  1. What Personal Data Do You Collect and How?

Subject to the following, we  do not collect any personal data from you. We  do not place cookies on your computer  device, n do we  use any other means of data collection.

Our   Site collects certain information automatically, including your IP address, the type of browser you are using, and certain other non-personal data about your computer  device such as your operating system type  version, and display resolution.

If you send us an email, we  may collect your name, your email address, and any other information which you choose to give us. For the purposes of the Data Protection Legislation, We are the data controller responsible for such personal data.

The lawful basis under the Data Protection Legislation that allows us to use such information is article 6(1)(f) of the UK GDPR which allows us to process personal data when it is necessary f the purposes of our   legitimate interests, in this case, the proper operation and functionality of Our Site. If you contact us  as described above, you will be required to consent to our   use of your personal data to contact you. In this case, our   lawful basis f using your personal data will be article 6(1)(a) of the UK GDPR, which allows us to use your personal data with your consent for a particular purpose  purposes.

 

  1. How Do You Use Personal Data?

Where we  collect any personal data, it will be processed and stored securely, f no longer than is necessary in light of the reason(s) f which it was first collected. We  will comply with our   obligations and safeguard your rights under the Data Protection Legislation at all times. For more details on security see Part 7, below.

As stated above, we  do not generally collect any personal data directly from you, but if you contact us  and we  obtain your personal details from your email, we  may use them to respond to your email. The other technical data referred to above is necessary f the technical operation of Our  Site and will not normally be used in any way to personally identify you.

Any and all emails containing your personal data will be deleted no later than 12 months after the subject matter has been resolved and no other personal data will be retained for longer than is necessary.

We  will not share any of your personal data with any third parties f any purposes other than stage on an email and/ web hosting server.

 

  1. How and Where Do You Store My Data?

We  will only store your personal data  store some of your personal data in the UK. This means that it will be fully protected under the Data Protection Legislation.

AND/

We  will only store your personal data  store some of your personal data within the European Economic Area (the “EEA”). The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein. This means that your personal data will be fully protected under the EU GDPR and/ to equivalent standards by law. Transfers of personal data to the EEA from the UK are permitted without additional safeguards.

AND/

We  may store some  all of your personal data in countries outside of the UK. These are known as “third countries”. We will take additional steps in der to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation as follows:

We ensure that your personal data is protected under binding corporate rules. Binding corporate rules are a set of common rules which all our group companies are required to follow when processing personal data. For further information, please refer to the Information Commissioner’s Office.

 

We  will only store  transfer personal data in  to countries that are deemed to provide an adequate level of protection f personal data. F further information about adequacy decisions and adequacy regulations, please refer to the Information Commissioner’s Office.

 

We  will use specific approved contracts which ensure the same levels of personal data protection that apply under the Data Protection Legislation. For further information, please refer to the Information Commissioner’s Office.

Please contact us using the details below in Part 10 f further information about the particular data protection safeguards used by us when transferring your personal data to a third country.

Personal data security is essential to us, and to protect personal data, we  take the following measures:

  • limiting access to your personal data to those employees, agents, contracts, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality;
  • procedures f dealing with data breaches (the accidental unlawful destruction, loss, alteration, unauthorised disclosure of,  access to, your personal data) including notifying you and/ the Information Commissioner’s Office where we are  legally required to do so;

 

  1. Do You Share Personal Data?

We  will not share any of your personal data with any third parties for any purposes, subject to the following exceptions.

If we  sell, transfer,  merge parts of our   business  assets, your personal data may be transferred to a third party. Any new owner of our   business may continue to use your personal data in the same way that we  have used it, as specified in this Privacy Policy (i.e. to communicate with you).

In some limited circumstances, we  may be legally required to share certain personal data, which might include yours, if we are  involved in legal proceedings  complying with legal obligations, a court order,  the instructions of a government authority.

 

If any of your personal data is transferred to a third party, as described above, we  will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our   obligations, and the third party’s obligations under the law, as described above in Part 7.

If any personal data is transferred outside of the UK, we  will take suitable steps in der to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation, as explained above in Part 7.

If we  sell, transfer,  merge parts of our   business  assets, your personal data may be transferred to a third party. Any new owner of our   business may continue to use your personal data in the same way(s) that we  have used it, as specified in this Privacy Policy (i.e. to communicate with you).

In some limited circumstances, we  may be legally required to share certain personal data, which might include yours, if we are  I am involved in legal proceedings  complying with legal obligations, a court der,  the instructions of a government authority.

 

  1. How Can I Access Personal Data?

If you want to know what personal data we  have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email  postal addresses shown in Part 10. To make this as easy as possible f you, a Subject Access Request Fm is available f you to use. You do not have to use this form, but it is the easiest way to tell us everything we  need to know to respond to your request as quickly as possible.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded  excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our   administrative costs in responding.

We  will respond to your subject access request within one month and, in any case, not more than two months of receiving it. Normally, we  aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we  receive your request. You will be kept fully informed of our progress.

 

  1. How Do I Contact You?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details (f the attention of: The Data Controller

Email address: datacontroler@coffeeking.org.uk

Postal Address: Clifton House, Ashville Point, Sutton Weaver, Runcorn WA7 3FW

 

  1. Changes to this Privacy Policy

We  may change this Privacy Notice from time to time. This may be necessary, f example, if the law changes,  if we  change our   business in a way that affects personal data protection.

Any changes will be immediately posted on Our   Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our   Site following the alterations. We  recommend that you check this page regularly to keep up-to-date. This Privacy Policy was last updated on 24 February 2021

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